Consultant Invoice Template

A consultant invoice should tie every charge to the statement of work. Name the project, billing period, and approved milestone so the finance team can match it without asking you to resubmit.

Common consulting line items

• Hourly services: date range, hours, and contracted rate.
• Fixed project or milestone: use the exact deliverable name from the SOW.
• Retainer: name the covered month and included hours or access.
• Travel and expenses: separate reimbursable costs and attach receipts.
• Change order: reference the written approval.

What to include

Add the client's legal entity, PO number, payment instructions, tax ID where required, and a due date. If your contract says Net 30, show the actual calendar due date too.

Also available: writer, contractor, and photographer templates.